We are a well-established small to medium sized firm that maintains established practices across a broad range of legal expertise. We operate quickly and swiftly. Our clients expect the finest legal representation, and we work hard to exceed their expectations. We are looking for you to continue our quest toward excellence. The position is for an experienced executive assistant. You will be responsible for organizing the day-to-day activities of a firm partner. We are looking for someone with 5-10 years of experience who will bring innovation and ideas that will enhance our firm and will swiftly adapt to a dynamic environment. We look forward to meeting you!

How you will assist the firm:

• Maintains attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.
• Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and attorney meetings; scheduling couriers, court reporters, expert witnesses and other special functions; preparation of charts, graphs and other courtroom/meeting visuals; preparing expense reports.
• Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
• Providing administrative assistance such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf.
• Welcomes clients by greeting them in person or on the telephone; answering or directing inquiries.
• Maintains client confidence by keeping client/attorney information confidential.
• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Prepare, proofread and process legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements.
• Daily file maintenance; filing of file materials; saving of documents appropriately in file management system.

Requirements:

• Excellent organization skills.
• Documentation skills.
• Communication skills.
• Work well under pressure.
• Dependable and professional.

Experience:

• Knowledge and skills to perform administrative and secretarial/assistant tasks.
• Knowledge of legal terminology, legal documents, regulations and court system.
• Proven experience as a legal secretary/assistant.
• Knowledge of management software systems.
• Outstanding time-management and typing skills.
• Ability to multitask and being comfortable dealing with a diverse pool of people.
• High school diploma generally required; additional training a plus.

The firm offers a competitive salary commensurate with experience and industry norms.

Work Remotely

• No

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• Executive Assistant: 3 years (Preferred)
• Law firm: 3 years (Preferred)

Work Location: In person

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.